See the actual workspace.
The view uses example data. Enlarge the image to inspect labels and controls.
Record the original deadline and time
Check the deadline, time, time zone and stage in the original documents first. Then open “Deadlines & tasks”. An imported day without a time is not enough for planning the actual submission.
Separate other deadlines
Record question deadlines, site visits, participation requests and bid submission separately. Do not import assumed standard deadlines into an actual procedure.
Plan tasks backwards
Select “Create task” and plan backwards from the official deadline: transmission test, approval, pricing check, attachment review, content and evidence. Record the due date and owner; allow for absences and specialist availability. Select “Agenda” to list dated tasks and deadlines for the selected month.
Use calendar exports deliberately
Use available calendar exports or downloaded event files as working copies. A one-time imported event does not automatically synchronise later source changes.
Check changes and receipt
Recheck bidder messages and amendments. After actual submission retain the date, time and receipt. Completing an internal task does not confirm buyer receipt.
Make the method concrete.
The team sets internal approval for the day before and schedules a technical test earlier. It records the full source deadline and rechecks amendments.
Avoid this common pitfall.
Starting uploads minutes before the deadline. Allow time for file sizes, access, signature requirements and technical questions.
Common questions, clearly answered.
Is a calendar entry the authoritative deadline?
The current original documents and messages determine the deadline. A calendar entry supports planning.
Does my calendar update automatically?
A file export is a snapshot. Check the particular feed or calendar function before assuming synchronisation.