Bid together: teams, partners and clear responsibility
A simple role model for small teams and the important differences between partnership arrangements.
After this guide, you can …
- Assign work without duplication
- Distinguish consortia, subcontracting and capacity reliance
- Control approval and portal access
1. Assign responsibilities, not just documents
Even a two-person team needs clear responsibilities. One person coordinates deadlines and questions; others provide technical content, evidence and prices. Decide who approves the final version and who submits it on the portal. Small businesses may assign several roles to one person. A second review before submission remains useful. Record cover and availability so illness, leave or a locked account does not stop the process.
2. Choose the right partnership form
A consortium bids jointly. A subcontract concerns work another business performs for the main contractor. Capacity reliance uses another entity’s resources to meet specified suitability criteria. These roles may overlap, but they are not interchangeable. Check the required declarations, named entities and commitments. Agree contracts, payment, liability and representation before committing a partner’s involvement.
3. Naming a partner does not make resources available
Agree exactly which people, equipment, experience or resources will be available and when. Within the VgV’s scope, actual access to relied-on resources must be evidenced; certain professional capabilities also require the supporting entity to perform the relevant work. Check whether critical tasks must be performed directly. Share documents only with authorised participants and do not disclose confidential costing to unrelated competitors.
4. Close the approval chain
Use workspace tasks with a named owner and a clear deliverable. “Done” should mean technically reviewed, correctly versioned and approved. The portal submitter needs the appropriate company role and authority; circulating a shared password is not a substitute for permission. Final approval confirms that scope, price, partners and evidence agree. Then retain the version actually sent and the submission receipt.
A small team with clear owners works more reliably than a large folder nobody owns.
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Go to the original source
Editorially checked on 27 October 2026. The current original documents of your procedure govern.
- VgV — insbesondere §§ 29 und 47: Unterlagen und EignungsleiheBundesamt für Justiz / Gesetze im Internet
- VgV § 53 — Form und Übermittlung der AngeboteBundesamt für Justiz / Gesetze im Internet
- VgV § 48 — EignungsnachweiseBundesamt für Justiz / Gesetze im Internet