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PORTAL WALKTHROUGH / Electronic tenders for EU procurement procedures using this system

EU Funding & Tenders · eSubmission

This route is for procurement procedures of EU institutions and other EU bodies using eSubmission. The portal also contains funding calls: a grant application is different from a procurement tender.

Operator / publisher: Europäische Kommission / ausschreibende EU-Institution
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ec.europa.eu
EU Funding & Tenders · eSubmissionFind the procurement call and documents · Prepare EU Login and PIC · Open eSubmission from the callA QUESTION WORTH EXPLORINGEU Funding & Tenders ·eSubmissionFind the procurementcall and documentsPrepare EU Login andPICOpen eSubmission fromthe callEditorial study / EU Funding & Tenders · eSubmission
Context illustration

Know this first

Account and access: You need EU Login and a PIC from the Participant Register to identify your organisation. Check for an existing PIC before registering the organisation again.

Where do you submit? Open eSubmission from the specific call or invitation. In multi-stage procedures the next tender stage may be accessible only to invited businesses.

SCHEMATIC EXAMPLENOT A REAL PORTAL
Uploaded does not mean submitted. Complete the formal submission step and retain its receipt.
  1. 01

    Find the procurement call and documents

    Choose a suitable call for tenders and read its documents. Check the stage, language and deadline. Do not confuse it with a call for proposals.

  2. 02

    Prepare EU Login and PIC

    Check your personal EU Login access and your organisation’s PIC. For a joint tender, agree the participating organisations and roles before filling in the submission.

  3. 03

    Open eSubmission from the call

    Use the call’s submission access or your invitation. Start a new submission or resume the existing draft. A second stage may require an invitation.

  4. 04

    Enter parties, lots and attachments

    Select a sole or joint tender, identify the participating organisations and choose lots. Upload the required declarations for those parties and the technical and financial tender files.

  5. 05

    Review the submission report

    Check the system-generated report and its listed files. This report is a review summary, not proof of receipt.

  6. 06

    Submit and confirm

    Complete the process with Submit and the following confirmation before the deadline. Uploaded files and a saved draft are insufficient.

  7. 07

    Save the Submission Receipt

    Open the submission in your personal portal area and save the timestamped Submission Receipt. Withdrawal is a separate action; read the current procedure instructions before making changes.

Common mistakes to avoid

These are pitfalls, not recommended actions:

  • Starting a grant proposal instead of a procurement tender.
  • Confusing the Submission Report with the Submission Receipt.
  • Trying to change participating organisations late in a joint submission.
The illustration is a schematic learning aid, not a screenshot or a connection to the portal. Interfaces and technical requirements may change. Follow official help and the actual procedure documents.

Go to the original source

Editorially checked on 27 October 2026. The current original documents of your procedure govern.

All sources and editorial notes